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Creating Calendars

Creating a calendar in B1 Admin gives you a central place to manage events for a ministry, department, or your entire church. Each calendar can pull in events from one or more groups, making it easy to keep everything organized.

Before You Begin

  • Set up the groups whose events you want to include in your calendar
  • You need administrative access to the Calendars section in B1 Admin

Creating a New Calendar​

  1. Navigate to the Calendars section in B1 Admin.
  2. Click Add Calendar.
  3. Enter a name for your calendar (for example, "Youth Ministry Events" or "Main Church Calendar").
  4. Add an optional description to help your team understand what this calendar is for.
  5. Click Create to save your new calendar.

The Calendar Detail Page​

After creating a calendar, click on it to open the detail page. This page has two main areas:

  • Left column -- The calendar and events editor. Here you can view, add, and manage events on your calendar.
  • Right column -- The associated groups list. This shows which groups have events included in this calendar.

Adding Events​

  1. On the calendar detail page, use the calendar editor on the left to add new events.
  2. Set the event name, date, time, and any other details.
  3. Events you add will appear on the calendar and can be published to your website.

Connecting Groups​

Groups that have events in the calendar automatically appear in the groups list on the right side of the detail page.

  1. Click Add in the groups section to associate a group with your calendar.
  2. Select the group from the dropdown.
  3. Choose whether to include all events from that group or only specific events.
  4. Click Save.
tip

Connecting groups to your calendar is a powerful way to automatically aggregate events. When a group leader adds an event to their group, it can flow into your church-wide calendar without any extra work from you.

info

If you want to create a single calendar that pulls events from many groups across your church, see Curated Calendar for a streamlined approach.

Enabling Event Registration​

You can enable registration for any calendar event so members can sign up through the B1 website or mobile app.

  1. Click on an existing event or create a new one.
  2. In the event editor, toggle Registration to enable it.
  3. Configure the registration settings:
    • Capacity (optional) -- Set a maximum number of registrations. Leave blank for unlimited.
    • Registration Opens -- The date and time when registration becomes available.
    • Registration Closes -- The date and time when registration closes.
    • Tags -- Comma-separated labels (e.g., "youth, retreat, vbs") to help categorize registerable events.
  4. Save the event.

Once registration is enabled, members will see a Register for this Event button when they view the event on the B1 website or B1 Mobile app.

Managing Registrations​

To view and manage registrations for your events:

  1. Navigate to the Registrations page in B1 Admin.
  2. You will see a table of all events with registration enabled, showing the event title, date, current registration count vs. capacity, and tags.
  3. Click on an event to see the full list of registrations, including names, member count, status, and registration date.
  4. From the detail page, you can:
    • Cancel individual registrations
    • Delete registrations permanently
    • Export all registrations to CSV
tip

Use the capacity progress bar to monitor how quickly events are filling up. The bar turns red when an event is at or over capacity.

Next Steps​