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Attendance Setup

Before you can track attendance, you need to tell B1 Admin about your church's physical locations, when services happen, and which groups meet at each service. This one-time setup creates the structure that powers all attendance tracking and reporting across your church.

Before You Begin

  • You need an active B1 Admin account with permission to manage attendance. See Roles & Permissions if you're unsure about your access level.
  • If you plan to assign groups to service times, make sure your groups are created first.

Key Concepts​

  • Campus -- a physical location where your church meets (e.g., "Main Campus," "North Campus").
  • Service Time -- a recurring gathering at a campus (e.g., "Sunday 9:00 AM," "Wednesday 7:00 PM").
  • Scheduled Group -- a group assigned to a specific service time. Attendance is tracked in the context of that service.
  • Unscheduled Group -- a group that tracks attendance on its own, without being tied to a service time.

Setting Up Your Attendance Structure​

  1. Open B1 Admin and click Attendance in the sidebar.
  2. Select the Setup tab.
  3. Click Add Campus and enter the name of your location. Click Save.
  4. With your campus selected, click Add Service Time. Enter a name such as "Sunday 9:00 AM" and click Save.
  5. Repeat for each service time at that campus.
  6. To assign a group to a service time, select the service time and click Add Group. Choose the group from the list and click Save.

Enabling Track Attendance on a Group​

Before a group can have attendance recorded, Track Attendance must be turned on for that group.

  1. Click Groups in the sidebar and select the group.
  2. Click the Edit pencil icon.
  3. Set Track Attendance to Yes.
  4. Click Save.
tip

If you assigned the group to a service time in the previous step, also use the Add Service Time option on the group's edit screen to link it to the correct service. This ensures sessions are connected to the right campus and time.

tip

If a group meets outside of a regular service -- like a midweek small group that tracks its own attendance -- you can leave it as an unscheduled group. It will still appear on the Groups tab for attendance reporting.

Editing Your Setup​

You can update your setup at any time. Select a campus, service time, or group and click Edit to change its details, or Delete to remove it.

info

Removing a service time does not delete past attendance records. Your historical data is preserved even if you change your schedule.

What's Next​

Once your campuses, service times, and groups are in place, you are ready to start recording attendance manually or set up self check-in for your services.