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Headcount Entry & Trend

Headcounts let you record a simple total attendance number -- for a service, a service time, or a group -- without checking in a named roster. Use this when you just need "how many people were here," and pair it with the Headcount Trend report to watch that number over time.

Before You Begin

  • Your campuses, services, and service times must be configured. See Attendance Setup.
  • Entering a headcount requires the Attendance > Edit permission; viewing the trend report requires Attendance > View. See Roles & Permissions.
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Headcounts are a total-only alternative to Recording Attendance. If you need to know who attended -- for example, to follow up with people who haven't been back -- keep using named session attendance in a group's Sessions. Headcounts only store a number.

Recording a Headcount​

  1. Open B1 Admin, open the Jump menu (the search bar at the top-left), expand People, and click Attendance.
  2. Click Enter headcount in the left column.
  3. Fill in the form:
    • Service (required)
    • Service Time -- leave blank to record a total across all service times
    • Group -- optional; only groups with Track Attendance enabled are listed. Leave blank for "No group (whole service)."
    • Date
    • Headcount -- the total number of people present
  4. Click Save.

The Recent Headcounts table beside the form lists your last several entries with their date, service, service time, group, and count. Click a row to load it back into the form if you need to correct or delete it.

Headcount Trend Report​

  1. From the same Attendance page, click All years in the left column, then select the Headcount Trend tab.
  2. Use the Campus, Service, Service Time, and Group filters to narrow the report.

The report shows your recorded headcounts summed by week, as both a line chart and a table -- the same report style used by the Attendance Trend and Group Attendance tabs. Headcounts entered for the current week also appear under Headcounts this week on the main Attendance page.