Availability Calendar
The Availability Calendar gives you a bird's-eye view of all room and resource bookings across your church. From here you can see what is scheduled, spot conflicts before they happen, and book a room or resource for any event directly.
Before You Begin
- Set up at least one room or resource in the Rooms & Resources section
- You need edit access to the Calendars section in B1 Admin
Opening the Availability Calendar
In B1 Admin, go to Calendars and select Availability from the sidebar.
Reading the Calendar
The calendar displays the current month by default. You can navigate forward and back with the arrows at the top, or switch between month, week, and day views.
Each event is color-coded by booking status:
| Color | Meaning |
|---|---|
| Green | Approved |
| Orange | Pending approval |
| Grey | Blocked out (not available) |
Hovering over an event shows the event title and the room or resource it is attached to.
Filtering by Room or Resource
Use the Filter dropdown at the top left to narrow the calendar to a single room or resource. Select All Rooms & Resources to return to the full view.
Booking a Room or Resource
- Click the Book button in the top right corner of the page.
- In the dialog that opens, fill in the event details:
- Title — the name of the event
- Start and End date/time
- Visibility — Public or Private
- Rooms — select one or more rooms to reserve
- Resources — select one or more resources to reserve
- Optionally set Setup and Teardown times (in minutes). These pad the booking on both ends so the space is reserved for setup and cleanup, even though the event start/end times stay the same.
- To specify a custom booking window (different from the event start/end), toggle Custom Booking Window and enter the window start and end times. Use this when a room needs to be accessible outside the event's listed hours.
- Click Save to submit the booking.
If the room or resource has an Approval Group configured, the booking will appear as Pending until a leader of that group approves it. See Calendar Approvals for the approval workflow.
The calendar will highlight any conflicts before you save. If you see a conflict warning, adjust your times or choose a different room.
Related Articles
- Rooms, Resources & Scheduling — set up bookable spaces and equipment
- Calendar Approvals — approve or deny booking requests
- Creating Calendars — manage event calendars